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Jumping Through Hoops: Don’t get caught up in the hiring game

Published on Sep 01, 2023
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Let’s face it: NO ONE enjoys jumping through hoops…BUT…we tend to jump a lot, don’t we? I know as a working mom to three young children, my hoop-jumping game is stellar, to say the least. Merriam-Webster defines the idiom “jumping through hoops” as the act of doing a “complicated or annoying series of tasks in order to get or achieve something.” Who knew this was even in the dictionary? Nevertheless, I love Mr. Webster’s choice of words to describe this common phrase…complicated or annoying. Quite the contrast, right? Complicated implies these hoops could be challenging. Annoying is quite the opposite.  Personally, I choose to view those complicated hoops as a challenge…that’s the competitive athlete in me, especially if the outcome is rewarding. The annoying hoops, though, seem to be just that, ANNOYING. The Cambridge dictionary defined the popular idiom using these words, “to have to do a lot of things that seem difficult or unnecessary in order to achieve something.” Cambridge seems to think the hoop jumper’s perspective plays a part in determining if the hoops are difficult or unnecessary. Difficult and complicated OR annoying and unnecessary, hoops are around every corner. It’s important for us to examine those hoops and how they might play a part in the key areas of our firm. In today’s blog, let’s look at hiring hoops and how they might be deterring potential team members from applying to become part of your organization.

If you were to ask a marketing director or someone in direct sales if they want their advertising to cause their potential customers to jump through hoops to buy their product, what would they say? Well, NO, of course. I can imagine you would say the same of your clients. You don’t want them to jump through hoops to find your firm, and I can bet you’ve worked relentlessly to make your sign-up process seamless and non-hoop-like, right? Part of the customer service aspect of your firm relies heavily on a streamlined procedure. The same needs to be said of your hiring process. My colleague, Kendall Abbott, wrote an incredible blog series on creating and nurturing unforgettable first impressions. (If you missed them, check out Part 1 and Part 2.)

Your hiring process could be a person’s first glimpse of your firm. What first impression are you creating? Have you taken a deep dive into what you are asking potential team members to do before they can submit an application to work for you? Could your expectations be viewed as flaming hoops of fire? They might not seem that way to you, but from the candidate’s perspective, they could be very annoying and highly unnecessary. Keep in mind these hoops might look good to the insider, but are they really serving the right purpose and getting the best candidates through your door?

The Top Three Hiring Hoops to Avoid

Too many clicks or action steps:

Tim Sackett, SHRM-SCP, a technology expert and author, recently said, “The greatest advertising in the world won’t fix your terrible apply process!” Whether your potential team member has come across your ad on a job board or your firm’s career site, the next steps must be very clear. DO NOT LET YOUR APPLICATION PROCESS “turn off” potentially excellent candidates by asking them to set up a username and password to access the application page or follow a unique set of bizarre instructions to apply. While you, the hiring manager, might see these tasks as a tool to “weed” out candidates, they could be doing just the opposite. These “action items” could deter candidates from applying at all. It’s important to be very clear in what the next steps should be. It’s perfectly acceptable and necessary to ask something of the candidate. In fact, we recommend it. After submitting their resume either through the job board or your company’s website, ask them to send you an email answering one or two specific questions. There is no need for the application process to be a hoop your potential team members need to jump through.

Timed assesments:

First off, let me say that all assessments are not BAD. At Vista, we simply view assessments as a tool, and how you use that tool is equally as important as the tool itself. BUT…there is a time and place for assessments. Having a potential candidate complete a timed assessment as part of the application process is one more hoop for them to jump through and, quite frankly, where most A+ players drop out of the process altogether. Not every candidate has the same set of skills. You must determine if these application assessments are measuring something meaningful and applicable to the job itself. If the answer is yes, perhaps place that assessment as part of the second phase of your hiring process and NOT part of the initial application. Candidates want to be known AND valued by their future employers. These assessments should never take the place of having an actual conversation. Call the candidate or email them and explain the reasoning behind the test and why it’s important. Yes, it is adding a step for the hiring manager, but it establishes a rapport that is otherwise lost. If used correctly and placed in the right “phase” of your hiring process, these assessments can be a wonderful part of the onboarding process, not to mention, a candidate’s personal development within your organization.

Pre-recorded interviews:

There are tons of online platforms these days used for screening potential candidates.  One of the newer features I have seen asks candidates a series of questions and requires them to complete a video recording of their answers.  Hard stop here. If candidates don’t have access to video capabilities, they are automatically left out.   Not to mention, this more than likely requires them to create a profile, username, and password to continue. It also adds more clicks to the application process. You are sending a VERY clear message to your potential candidates: They aren’t worth a face-to-face interview! Nine times out of ten, should they pass this pre-recorded interview, you are going to bring them into your office for an in-person interview and ask them these same questions again.  This “ask” of a candidate is a HUGE hoop.  To a candidate, this action suggests that you and your organization don’t know how to interview. While that may not be the case, it’s important to look at these hoops from the candidate’s perspective.  While it might save you time, it’s costing time to the candidate.

Take the time to look at your hiring process as if YOU were the candidate. Are you making a good first impression through what you are asking the candidate to do and the language in the ad? Do the hoops communicate the warm and friendly culture you’ve created at your office? Or do they come across as difficult and annoying? While some of us find it fun and challenging to jump through hoops, others tend to shy away from them. In the end, the hiring process isn’t a game. If your application process isn’t clear and concise, you could be losing those quality candidates you are so desperately searching for.

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